Executive Assistant

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Executive Assistant

£38,000 – £42,000 per annum

My client, a fast-growing software company, based in the centre of Reading are looking for an experienced and proactive Executive Assistant to join their team. This is a new role and a fantastic opportunity to join a passionate team environment where you will be the EA to the Chief Executive and the executive team.

Your main responsibilities will be:

  • Manage the diaries and schedules of senior management
  • Book business travel arrangements, including flights, transportation, and hotels for senior management and other staff members
  • Administration of events including those for marketing and sales
  • Reception duties, including answering incoming calls and scheduling appointments
  • Follows up on phone calls and contacts as appropriate
  • Answers general emails and postal correspondence with customers and suppliers
  • Confirms appointments
  • Takes accurate messages
  • Drafts letters/ emails on behalf of the senior management team
  • Deals with expenses submission for CEO and other senior execs
  • Collation and production of reports
  • Prepares presentations as required
  • Produces or proofreads documents
  • Prepares meeting agendas, perform research for meetings, and take minutes during meetings
  • Maintains company policies, ensuring these are up to date and available on the shared drive
  • Greets visitors and ensuring they have relevant details to find office
  • Management of the Office Manager, ensuring their duties are carried out and providing cover where necessary
  • Other duties as required by the senior management team

Required Skills and Experience:

  • Exceptional Word and PowerPoint skills
  • Proficient in Excel
  • Previous experience as a PA to CEO level
  • Flexible approach
  • Excellent communication skills both written and spoken
  • Previous experience within an IT or software company (desired, not essential)

Required Qualifications:

  • Minimum GCSE level education
  • Further qualifications preferred to demonstrate ability in the above, or qualified by experience
  • Use of systems including Microsoft Office skills, Expenses systems.

If you feel you have the right skills and experience, please get in touch.

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